While working for bigger projects, keeping EVERYTHING on count is somewhat messy! No matter how strict and passionate leader you are, orchestrating your focus on work and management becomes challenging. But thanks to the technology for making workplace collaboration better and so comfortable with Kanban Boards.
Forget about the time where people would spend hours at the office and schedule their plans. The best way to fit into the competitive market and ease your work pressure, start using Kanban Board which 'doesn't demand your physical location but work progress.
Let's leap over the details of the Kanban Board.
What is Kanban and Kanban board?
The visual planning to manage work, employing a rigorous process is called ''Kanban''. The motive of Kanban is to manage the workflow and track the flux of the workflow. The main objective of Kanban is to find and fix dominant bottlenecks for smooth progress in the performance.
The Kanban Board is a multi-columned physical board that uses sticky notes in its whiteboard to communicate progress, status and problems.
''ToDo – Doing – Done ''– are the key columns to describe the functionality of kanban board.
Due.work is a protected and secure place tool to make your digital Kanban Board. After entering the workspace, you will get board view with three default columns which can be accessed by you and your entire team (if you assign members).
Go to a board of your choice and select settings (•••). Here you can customize the current status of the board, add and archive tasks.
Creating a new status is very simple! Start with the "add another status" option on the due.work Kanban board. Give it a suitable title and create your status.
Every task also has their micro-tasks, or sub-tasks, that emphasize the heart details of the individual tasks. 'It's like a single project demanding a separate space for more information.
In due.work Kanban board, we have enough space to decorate your task.
It starts with the default status - "pending", "in-progress", and "completed". In the board, individual tasks are organized in movable card forms that you can drag across any list depending if they are done, postponed or completed.
To create an effective Kanban presentation, It is crucial to assign task tags every time after you add a task to your workspace. It is not only about the details, but it checks sincerity in the workspace.
Once you click a single task, you can assign labels according to its importance. If the task is highly important to you, set ''high priority'' whereas, in case of edits, you set it to ''need fix''.
Filter and sort
Filters can be used to focus on most important things at the moment. So, due.work provides you with a list of features, from where you can filter the tasks based on your requirement.
You can filter the tasks by assigning your teammates, setting priority, and labels. You can also add the date of creation, and termination of a task under the Advanced filter option appearing at the top of the board.
Assign multiple users
"An office works better when the employees work together."
The former is true for digital workspaces also. With due.work kanban board, the teamwork gets amplified as they all coordinate better.
Assign your teammates in your tasks. Just go to the assign user and add as many user to the task. Work together; work efficiently!
Colours are the first thing that our eye catches. Bolder the colours, the increased number of attention it will get.
Due.work has the same thing in their board.
To bid the monotonous white a temporary farewell, you can use colours while creating your status. There are a variety of light and dark shades where you can choose any of your choices and use it as a code for your task section. For instance, for tasks which are the ''pending'' and ''completed'' state, you can use ''orange'' and ''green'' as detailed indicators. It not only adds details, but the depth of the work can be understood easily.
It is not about you, but every company or every business activity has their own ''process'', better to call it ''flow'' in Kanban language, that everyone follows. These processes are plenty in number. To keep these processes in rule, a Kanban board is used.
'Let's take a closer look at How can you manage your projects using Kanban:
1. Visualize potentiality, rate and time of your progress:
2. The departing rate and incoming rate of each task should be in two parallel lines to avoid a bottleneck.
3. WIP limits: if you're a lead and reading this, you can inspire your team in completing the in-hand work first, then going for new lists. Assign them with new after the pending are marked done.
4. See the entire work progress as a whole instead of focusing on a single 'member's efficiency. Teamwork means all the members should work together with effort and dedication.